Hire a meeting room

Whether you need to hire a quiet space for a short meeting or a number of rooms for a conference, we look forward to welcoming you here at The MERL.

With the opportunity to visit the new Museum, relax in our Welcome Space or get some fresh air in our peaceful garden during break times, your meeting at The MERL will be a unique experience.

The information below can also be downloaded in this PDF.


We have three light, well-equipped rooms in our Victorian Grade-II listed building, which can be hired for meetings or corporate events.

The Conference Room

The Westminster Conference Room is our largest room available for hire and is ideal for up to 50 people theatre style, or 20 people boardroom style. Other layouts are available on request.

The room is fully equipped with a projector and sound system, with flipboards and other materials on request.

THE Seminar Room

The Seminar Room seats up to 12 people boardroom style. This room can also be used as a break-out space for refreshments, displays or group work.

The room is equipped with a projector and whiteboard, with flipboards and other materials on request.

THE Study Room

The Study seats up to 15 people theatre style or 8 people boardroom style.

The room is equipped with a large screen for presentations, with flipboards and other materials on request.


We have a range of further spaces for hire to host parts of your event, including our beautiful Staircase Hall, Garden, Learning Studio, and Welcome Space.

Facilities & refreshments

All rooms for hire are equipped with digital ceiling-mounted projectors and screens, linked through a desktop PC. WIFI is available on request. Flip charts and other conference materials are available if requested in advance.

Hot and cold drinks and a range of lunch options are available. We can arrange this as part of a conference package.

All rooms are accessible by wheelchair, with a lift available to access the Conference and Seminar rooms located on the first floor.

Packages and Prices

How to hire

Please contact us for further information on hiring the MERL venue facilities. We are here 9am–5pm, Monday to Friday except on University closure days and aim to reply to your enquiry within 48 hours.

To hire a room, please email merlevents@reading.ac.uk or call 0118 378 8660.

Terms and Conditions

Confirmed bookings may be cancelled only in writing and subject to a charge dependent on the day of being cancelled. Please read our full terms and conditions.